Invoices and suppliers
No invoice gets lost. Nobody chases them.
They arrive in one place, checked with the SRI, and your team gets back the hours it spends hunting for them today.
Request accessThey arrive
Get back the hours spent downloading and hunting for invoices.
They all arrive in one place, without asking for them on WhatsApp.
No invoice gets lost.
Your suppliers send them to your Oteo address, or you forward them once: it takes 2 minutes. Each person also has their own address.
The whole month, in one go.
You upload the SRI’s received-invoices report and see which are new, which were already in, which are repeated and which have errors.
Nothing is counted twice.
One access key is one invoice, however it arrived.
Sample data
Verified
Only the invoices that are valid count.
Oteo checks each one with the SRI before it reaches your accountant, without you reviewing them.
You don’t check invoice by invoice.
Oteo fetches the authorized invoice from the SRI by its access key, without your password.
No invalid invoice slips in.
If the SRI rejected it, it’s more than a year old or it doesn’t match its key, it’s set aside with the reason.
Nothing personal is paid as a company expense.
An invoice in someone else’s name is flagged, and Oteo asks that person if it was for work. If they say no, it stays out.
Every invoice squares with its expense.
It joins its expense or card charge, and a credit note joins the invoice it corrects.
Suppliers
You know every supplier without building a list.
Oteo recognizes them, checks them and sorts them for you.
01
Your supplier list builds itself.
Each supplier appears with its first electronic invoice, with nothing to set up.
02
You know who you work with, without looking up their RUC.
Legal name, activity and whether it’s active in the SRI, checked for every supplier.
03
Your policy knows which rule applies, without sorting by hand.
Oteo suggests each supplier’s type from its SRI activity, and your policy applies that type’s rule.
Already have your list? Import it from your accounting system, checked with the SRI and without losing what you already have.
Frequently asked questions
How do invoices arrive?
By email. You forward the invoices you receive once, and it takes 2 minutes. Each person also has their own address to give when they buy. Oteo checks every invoice with the SRI and matches it to its expense.
Does Oteo download invoices from the SRI on its own?
No. They arrive by email, and whenever you want the whole month you upload the SRI’s received-invoices report.
Do I have to give Oteo my SRI password?
There's no need. Invoices arrive by email, so Oteo doesn't have to log in to the SRI with your password.
How do I know an invoice is valid?
Oteo fetches the authorized invoice from the SRI by its access key. If it was rejected, is more than a year old or doesn’t match its key, it’s set aside with the reason.
What happens to an invoice in someone else’s name?
It’s marked as issued to that person and not the company, and Oteo asks them if it was for work. If they say yes, it becomes a company expense; if not, it stays out.
Do I have to set up my suppliers?
No. Each supplier appears on its own with its first electronic invoice and its SRI details. You can also import your list from your accounting system without losing what you already have.
Does Oteo pay my suppliers?
No. Oteo never touches the money: it keeps each supplier’s account ready for whoever pays.
Does it work with my accountant's system?
Yes. At month end you export an Excel file with purchases in the order of the ATS and your chart of accounts, plus the SRI XML files. Your accountant loads it into their system.
Your team spends. You stay in control.
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