Oteo

Spend management

Your team spends. You stay in control.

Your company stops overspending, and nobody loses hours on reports or chasing invoices.

Request access

Control without approving every expense.

1. Requests. Your policy approves what fits.

Sample data

You set the rules once.

Limits per day, per person or per area, and how each thing is paid. From then on, Oteo enforces them without you checking every expense.

Upload your policy

As a PDF or Word file. Oteo's AI reads it and turns it into rules, by team and role too.

Every expense goes through your rules

The invoice line by line, each person's limit, the amount and the deadline. What complies is approved on its own.

Only the exception reaches you

With the reason in view, so you approve or reject it in one click.

Expenses

Expenses record themselves.

Oteo reads the receipt or receives the invoice, checks it, puts each line in its category and reviews it against your policy. Nobody builds reports or copies data, and you only see what needs your decision.

Requests

Budget in minutes and close every project squared.

Every trip or purchase with its budget, spending in plain sight and the settlement ready when it ends.

Today

Emails, chats, loose receipts and an Excel at the end.

  • Approved in an email
  • Receipts everywhere
  • An Excel at the end

With Oteo

One request: budget, expenses and settlement.

  • Trip
  • Purchase
  • Work meal
  • Field work
  • Subscription
  • Control before the spend
  • Everything in one place
  • Nobody builds the expense report

Sample data

Reimbursements

You know what goes out, to whom and why.

All your team’s balances in one place: what each person is owed, what each must return and what is still to pay. No surprises at month end.

  • Minutes, not an afternoon.

    You pay your whole team at once and get back to what matters.

  • You never pay twice.

    Every payment goes out once, and you know the moment your bank confirms it.

  • What you are owed comes back.

    No advance is forgotten: what was left over returns to the company.

Your money never passes through Oteo: it always leaves from your bank.

Sample data

Frequently asked questions

Do I have to change banks or cards?

No. Oteo works with the bank and cards you already have: you forward your bank's purchase alerts once and every purchase becomes an expense.

How do I pay my team back?

Oteo works out what each person is owed and what they must return from an advance. You pay by transfer, through payroll or in cash. With Banco Pichincha or Banco Guayaquil, Oteo builds the file to upload to your bank; with another bank, ask us for the format.

What if we pay the same thing twice?

It doesn't happen. Oteo blocks repeated invoices and warns you when a payment was already made, so nobody gets paid twice.

What if someone doesn't hand in the invoice?

Oteo asks them every three days, up to three times, then tells their manager. You chase nobody. If there really is no invoice, your policy says how many expenses without a receipt you accept each month.

How do I control what each person spends?

With your policy: monthly limits by person, area or role, what needs an invoice and what needs approval. What follows it is approved on its own; what doesn't goes to whoever should decide, before the money leaves.

Does my team have to learn a new system?

Hardly. When they buy, they give their Oteo email for the invoice or upload a photo of the receipt, and Oteo does the rest. What's missing, Oteo asks for, not you.

Your team spends. You stay in control.

Oteo opens soon in Ecuador. Leave your work email and we'll tell you first.

We'll email you when Oteo opens in Ecuador. Nothing else.